Audio Conferencing

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Contents

POTS

NCEAS has a few Polycom speakerphones available for checkout. The Soundstation VTX 1000 is ideal for our 2nd floor conference room while the Soundstation EX (external microphones) is appropriate for the 3rd floor conference room.

Soundstation EX Soundstation VTX 1000
Image:Soundstation.jpg Image:Soundstation_VTX_1000.jpg
User's Guide (PDF) Quick Start (PDF)

User's Guide (PDF)

2nd floor conference room (225-228)

The phone jack is located in the left corner underneath the SMART whiteboards.
Phone #: 805-892-2069

3rd floor conference room (323)

The phone jack is located in the corner next to the right door.
Phone #: 805-892-2053

Setup Instructions

  1. Place SoundStation on a flat surface in the center of the room or desk, if possible.
  2. Voices should be directed toward the SoundStation.
  3. Insert the wall/interface module plug into an electrical outlet.
  4. Plug the telephone cable into the interface module when using the VTX 1000 and connect it from the wall/interface module to a jack with a standard analog phone line.
  5. Adjust the ringer volume switch which is located on the bottom of the SoundStation.
  6. To make or receive a call:
    • Press the On/Off button to hear a dial tone and dial the other party or
    • Press On/Off when you hear a SoundStation tone.

To control the microphone:

  1. Press Mute to prevent the other party(s) from hearing your conversation. Once the Mute button has been pressed, status lights will change to blinking red.
  2. Press Mute again to resume two-way communications.

Conference calls

3-way conference

To create a 3-way conference call use the FLASH button on a regular phone or the Soundstation EX or the CONF button on the Soundstation VTX 1000. Only outgoing calls can be joined into a multi-point call:

  1. During an ongoing call, press FLASH or CONF.
  2. At the dial tone, enter the 3rd party's phone number. You can use a calling card, if necessary.
  3. When the new party has answered, press the FLASH/CONF button again to join the calls.

See pages 8 and 9 in the User's Guide (PDF) of the Soundstation VTX 1000 for more information.

n-way (n>3) conference

To join 4 or more parties into a conference call we are using a service from Infinite Conferencing. Please get the instructions from the main office (311). User's Guide to touchstone commands (PDF)

VOIP

Hardware

We have VOIP speakerphones, microphones and headsets available for loan.

  • ClearOne Chat 50 USB speakerphone
  • ClearOne Chat 150 speakerphone (Mic/Speaker jacks)
  • Logitech and Plantronics headsets (USB and headphone/mic jacks)


Software

We also support VOIP technologies such as Skype, Gizmo, and iChat AV.

See Thomas or Ron in room 314 to borrow any of these items.

Retrieved from "http://help.nceas.ucsb.edu/Audio_Conferencing"
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