Microsoft Office Tips

From NCEAS Knowledge Base

Contents 1 Remove Hidden Data 2 How does Track Changes in Microsoft Word work? 3 How can I change the default open/save location for MS Word 4 How can I insert special characters? 5 How can I open multiple documents in the same window 6 add Spanish to MS Office

Remove Hidden Data

Permanently remove hidden data and collaboration data, such as change tracking and comments, from Microsoft Word, Microsoft Excel, and Microsoft PowerPoint files

How does Track Changes in Microsoft Word work?

How to remove tracked changes

How to turn track changes on and off

Working with more than one author or reviewer: How to see who did what

How can I change the default open/save location for MS Word

For a pdf version for Word/Excel/Powerpoint/Publisher click here

1. • For the Windows version go to Tools -> Options
   • For Macintosh version go to Edit -> Preferences
2. Next click on the File Locations tab.
3. Under File Types: select Documents and then click on Modify

   

4. Navigate to the folder you would like to select (e.g. your home directory H:\) and click OK or Choose depending on the version of Word you are using.
5. Now when you select open or save, it should open to the folder you specified.

How can I insert special characters?

How can I open multiple documents in the same window

Microsoft Word: Tools → Options → View → uncheck Windows in Taskbar

PowerPoint presentations and Excel spreadsheets will always open in the same window

add Spanish to MS Office

1. right click in MS Word on misspelled word - Language => Set Language => add Spanish (Mexico)
2. Start => MS Office Tools => Language Settings => Enabled Languages => Add Spanish, leave 'English' as default behavior