NCEAS offers several VTC options, that also can serve as excellent audio conferencing options if you don't have (or turn off) your Webcam.
We support “hosted VTC services” using either:
Please contact email:email@example.com to schedule your meeting, ideally 72 hrs in advance of your intended meeting
In addition, for ad-hoc conferences with smaller numbers of participants, we recommend using either:
both of which offer free, high-quality audio- and video- conferencing suitable for both personal and professional use. You can sign up for free accounts on Skype and Google in a matter of minutes, and easily create your own ad-hoc conferences well-suited to small to medium groups (recommended <8 participants). These two services enable individuals to initiate conference calls whenever they wish, without requiring advance scheduling through NCEAS staff.
We are happy to assist you with any of the above technologies, and recommend that any remote participants test their systems in advance if they are unsure about performance and compatibility. Assistance can be found either by emailing firstname.lastname@example.org or email@example.com or seeing Thomas Hetmank in rm. 314.
NCEAS now has one single-host (Organizer), 25 user maximum account for GoToMeeting.
Meetings can be scheduled by going to www.gotomeeting.com
Anyone with the above Account Name/Password has Organizer status by default, and can Host a Meeting, or Log-in and Schedule a Meeting. Dedicated apps also exist for accomplishing this without going to the Web site.
Once a meeting is scheduled, a unique ID is provided for that meeting, looking something like: 100-900-700
This ID is both
Note that an Organizer must be present to initiate, and continue a meeting, but the Organizer role can be passed from a current Organizer to another once it is started, and a meeting can have several participants in the Organizer role. This allows an original Organizer who must leave a meeting early to pass the torch on to another meeting participant for extended discussion.
For Working Groups (and residents) to use our GoToMeeting VideoTeleConferencing Services, someone (typically an Organizer) with appropriate authentication can schedule and/or initiate the meeting. This is currently the computing support team, and Ginger.
The preferred method is that an NCEAS' staff person (as above) can schedule and initiate the meeting ⇒
or if, for example, some group wants to convene a meeting during off-hours (e.g. 8PM, or a Saturday) the following method can also work ⇒
*Passwords must be 8-32 chars, and include letters and numbers. As the temporary password could be forgotten, and is intended to be temporary (only used for allowing some group to hold one meeting) when communicated to the designated Organizer, using clear-text in email is permissible, and a “cc” should be provided to firstname.lastname@example.org and gillquist (Note to us: alias as vtc@nceas).
Residents with an @nceas.ucsb.edu Google Apps for Education account have Google+ Hangouts integrated into their webmail and calendar.
There are several ways to start a meeting:
NCEAS has a Polycom VSX 7000e video conferencing system available to engage in face-to-face meetings with multiple collaborating sites. Remote sites must have a H.263 compatible device or software, frequently this is another Polycom unit.
NCEAS has a variety of laptops, projectors, LCD monitors, microphones, and webcams to support other videoconference software. We can accommodate using other video conferences services if account access is provided (ex. WebEx, GoToMeeting, etc). Please contact email@example.com ahead of any meeting so that we can setup hardware for your group.