Computing

Calendaring

NCEAS uses Google Calendar for calendaring, through its Google Workspace for Education Fundamentals service.

Quick Summary of Features

• Sharing of calendars and events

• Invites

• Resource reservation

• Gmail integration

• Zoom integration

How-To

• Getting Started with Google Calendar

Sharing of calendars and events

• Entire calendars can be shared with other users with read-only or read-write permissions

• Calendars can be made public

• Single calendar events can be shared with other users with read-only or read-write permissions

Invites

• People can be invited to calendar events. The Invitee can view who has accepted and declined the invite

Resource Reservation

• Items, such as conference rooms, can be made into resources

• Resources can be reserved on a first-come bases, by everyone or by specific users

• Resources are not allowed to be double-booked, and booked times will not appear to people trying to reserve the resource

Gmail Integration

• Dates and times in emails will be underlined with a dotted line. These can be clicked, and a calendar event can be added without leaving Gmail

• Events created from Gmail will have a link back to the original email from the calendar event

Zoom integration

• With the Zoom for Google Workspace add-on, you can seamlessly schedule, join, and manage meetings directly from Gmail or Google Calendar