NCEAS offers several VTC options which also can serve as excellent audio conferencing options if you don't have (or turn off) your webcam.
|Account||Use(r)||Sign in email address|
|G2M 1||Breakout Roomemail@example.com|
|G2M 2||State Street Roomfirstname.lastname@example.org|
|G2M 3||Misc G2M email@example.com|
|G2M 4||Frank Davis||Frank's email address|
|G2M 5||Mark Schildhauer||Mark's email address|
|G2M 6||Matt Jones||Matt's email address|
|G2M 7||LeeAnne French||LeeAnne's email address|
|Zoom Site License||Any UCSB employee/student||UCSBnetID at ucsb.zoom.us|
|Zoom 1||Paseo Roomfirstname.lastname@example.org|
|Zoom 2||Small email@example.com|
|Zoom 3||SNAPP firstname.lastname@example.org|
|Zoom 4||LTER NCOemail@example.com|
If a group needs to video conference, we assign them either a long-term reusable meeting ID (for groups that regularly meet, like Exec, a number of SNAPP projects, NCO, GoA) or a short-term reusable meeting ID (e.g. for Working Groups that are at NCEAS for a few days or that only need to meet remotely once). Creating a meeting ID should be done through the Zoom or G2M website by an NCEAS computing or admin staff person.
Scheduling of the meetings is done through Google Calendar. The admin or computing staff schedule recurring meetings using the assigned meeting ID. Groups that have a meeting ID assigned and are familiar with the process (see Thomas in room 333) can also schedule their own events.
If you need the NCEAS staff to schedule your meeting, or the desired resource is already booked for a given time, please contact us through firstname.lastname@example.org, ideally 72 hrs in advance of your intended meeting.
Please note …
In addition, for ad-hoc conferences with smaller numbers of participants, we recommend using either:
both of which offer free, high-quality audio- and video- conferencing suitable for both personal and professional use. You can use your existing NCEAS Google Apps account, or sign up for free accounts on Skype and Google in a matter of minutes, and easily create your own ad-hoc conferences well-suited to small to medium groups up to 10 (Skype) or 15 (Google Hangouts) users. These two services enable individuals to initiate conference calls whenever they wish, without requiring advance scheduling through NCEAS staff.
We are happy to assist you with any of the above technologies, and recommend that any remote participants test their systems in advance if they are unsure about performance and compatibility. Assistance can be found either by emailing email@example.com or firstname.lastname@example.org or seeing Thomas Hetmank in rm. 333.
Hi Working Group Leader,
I have scheduled a video teleconferencing (VTC) session for your working group meeting. Look for a separate email with instructions on how to join which you can forward to participants needing to join remotely. Make sure to tell the remote people, especially anybody presenting, to use a headset.
Local presenters should also have the information on how to join the VTC session and be prepared to share their screen. This ensures that the remote people can see on their computers exactly what the local participants see on the big screen in our conference room. As an alternative, we can put the presentations on the dedicated laptop in our conference room which I would then join to the VTC session.