Outdated information with some potentially useful details.
NCEAS has two single-host (Organizer), 25 user maximum (6 video + 19 audio users) accounts for GoToMeeting.
Anyone with the above Organizer Seat/Password has Organizer status by default, and can Host a Meeting, or Log-in and Schedule a Meeting. We typically schedule a meeting in Google Calendar (GC), see below.
Once a meeting is scheduled, a unique ID is provided for that meeting, looking something like: 100-900-700
This ID is both
Note that an Organizer must be present to initiate, and continue a meeting, but the Organizer role can be passed from a current Organizer to another once it is started, and a meeting can have several participants in the Organizer role. This allows an original Organizer who must leave a meeting early to pass the torch on to another meeting participant for extended discussion.
For Working Groups and residents to use our GoToMeeting service, someone (typically an Organizer) with appropriate authentication can schedule and/or initiate the meeting. This is currently Ginger, the directors and the computing support team.
The preferred method is that an NCEAS' staff person (as above) can schedule and initiate the meeting ⇒
or if, for example, some group wants to convene a meeting during off-hours (e.g. 8PM, or a Saturday) the following method can also work ⇒
*Passwords must be 8-32 chars, and include letters and numbers. As the temporary password could be forgotten, and is intended to be temporary (only used for allowing some group to hold one meeting) when communicated to the designated Organizer, using clear-text in email is permissible, and a cc: should be provided to firstname.lastname@example.org
Residents with an @nceas.ucsb.edu Google Apps for Education account have Google+ Hangouts integrated into their webmail and calendar. Google+ Hangout meetings support 15 video users if started from an NCEAS Google Calendar account, or 10 video users if started any other way.
There are several ways to start a meeting:
NCEAS has an account for WebEx Meetings Free, 3 people per meeting.
NCEAS has a Polycom VSX 7000e video conferencing system available to engage in face-to-face meetings with multiple collaborating sites. Remote sites must have a H.263 compatible device or software, frequently this is another Polycom unit.
NCEAS has a variety of laptops, projectors, LCD monitors, microphones, and webcams to support other videoconference software. We can accommodate using other video conferences services if account access is provided (ex. WebEx, GoToMeeting, etc). Please contact email@example.com ahead of any meeting so that we can setup hardware for your group.